2018 AGM Minutes (4th July 2018)

MINUTES OF THE ANNUAL GENERAL MEETING HELD AT THE RICHMOND PLACE CLUB ON WEDNESDAY 4th JULY 2018.

PRESENT:

Hon. Officers and Committee Members.

Members of 55 teams signed the register.

Prior to opening the meeting Mr G Collett – GWRSA 'C', winners of the Charity Cup presented a cheque for £2,500 to Sharon Sazey, Area manager, Julie Jones, Manager and Debbie Neal, Assistant Manager, of Daisychain Benevolent Fund which was this year's nominated charity. Sharon responded with a speech of gratitude.

In the absence of Mr M Davies due to holidays Mr P Woolf chaired the meeting. The Chairman then welcomed all present and opened the meeting at 7.40pm.

ROLL CALL:

7 teams Bartonsham Farmers, Dead Men Walking, M & B Seven Stars, Pyoneers, Southend, The Rising Stars and United Farmers failed to be represented. It was proposed and seconded that they be fined as per Rule 20. This was carried.

APPOINTMENT OF SCRUTINEERS:

Mr G Collett (GWRSA 'C') and Mr R Ruck (Committee) were proposed and seconded.

MINUTES:

The minutes of the meeting of Wednesday 5th July 2017 were agreed. It was proposed by Mr S Apperley (Richmond Oilers) and seconded by Mr W Birch (Committee) that the minutes be signed as a true record. This motion was carried unanimously.

ACCOUNTS AND AUDITORS REPORT:

The Secretary explained to members that Mrs Smith had stepped down from her role as treasurer in December due to ill health and that Mr I Collins had agreed to take over as treasurer for the remainder of the year. He expressed Committee's appreciation to Mr Collins for stepping in and carrying out an excellent job under the circumstances.

Mr Collins then explained that the accounts had been completed by the Auditor but there was one small item of information that he required but due to Mr Collins being on holiday he was unable to supply it until the Monday before the meeting. As a result there was no written copy available tonight but they would be available next week and could be sent out to members. Mr Collins then announced to members figures of income and expenditure for the year.

Member voted unanimously to accept delivery of the accounts when available.

CONSTITUTION OF THE LEAGUE FOR SEASON 2018/2019

Mr. J Martin reported that Split Happens and Richmond Drakes would not be competing next season but a new team, The Rising Stars, had applied for membership.

He went on to explain that Committee were concerned about the falling numbers of players and had monitored the situation regarding the signing on of players during the season and the use of A N Other. As a result a questionaire was sent to Division 3, 4 and 5 teams, who were suffering the most, to judge their opinion on reducing to ten men or any other ideas they may have. The results of this survey had been circulated to all teams prior to the meeting. He stated that over the course of the next twelve months it was intended to hold a series of meetings with members to decide on the best course of action for the formation of Divisions for season 2019/20 which could mean more teams than the traditional three being relegated from each division the to even up the numbers. For next season he proposed that we stay with the current situation with 62 teams, 14 teams in Divisions 1 and 2, twelve teams in Divisions 3 and 4 and ten teams in Division 5. It was proposed by Mr W Birch (Committee) and seconded by Mr N Rusher (Richmond Lions ) that this be accepted and members voted unanimously for the proposal.

ELECTION OF OFFICERS:

Secretary: Mr. J Martin was proposed by Mr S Fleet (Committee) and seconded by Mr W Birch (Committee) to continue as Secretary.

Treasurer: Mr I Collins was proposed by Mr A Hunt (Tattibogoes) and seconded by Mr P Spearpoint (Shop Assistants) that he be elected as Treasurer.

Assistant Secretary: Mr A Collett was proposed by Mr S Apperley (Richmond Oilers) and seconded by Mr A Gladwyn (Harry's Lads) to continue as Assistant Secretary.

All proposals were carried unanimously.

ELECTION OF AUDITORS

It was proposed by Mr R Eames (Military 'D') and seconded by Mr A Gladwyn (Committee) that we continue with Chestnut Accountancy as Auditors. The motion was carried unanimously.

EXECUTIVE COMMITTEE:

Mr S Fleet is willing to stand again, it was unanimously agreed that he be re-elected to serve on Committee for the next three years.

NOMINATION OF CHARITY 2018/2019

The Secretary informed the meeting that he had received a new application for nomination from Born Sleeping Appeal and we had St Michael's Hospice which was unsuccessful last year and gave a brief outline of the work of each charity.

It was proposed by Mr A Hunt (Tattibogoes) and seconded by Mr S Cox (Vaga) that the charity be Born Sleeping Appeal, there being no other nomination members voted unanimously for Born Sleeping Appeal. This will therefore be the charity for next season.

NOTICE OF MOTIONS

1 (a) That the registration fee per team remain at £35.00. This was carried unanimously.

1 (b) That the signing on fee per player remain at £3.00. This was carried unanimously.

1 (c) That the registration fee per team for the Summer Cup remain at £5.00. This was carried unanimously.

1 (d) That the signing on fee per player for the Summer Cup remains £1.00 per player. This was carried unanimously.

1 (e) That the singles/pairs entrance fees remain at £1.00 per player. This was carried unanimously.

1 (f) That the charity levy remain at £15.00 per team. This was carried unanimously.

1 (g) That the Charity Cup entrance fee remains at £1.00 per player. This was carried unanimously.

2. Motion submitted by Executive Committee - Rule 14,Add – The cost of repair to trophies damaged when returned to the League at the end of the season be chargeable to the team returning then in a damaged condition. This was proposed by Mr A Collett (GWRSA 'C'), seconded by Mr W Birch (Committee), on a show of hands members voted unanimously in favour, therefore the motion was carried.

3. Motion submitted by Executive Committee – Rule 20 (a), Any team playing an unregistered players shall be fined £10.00 for each unregistered player, scores of such players to be deducted from total score (a bone-fide member of a club is one who has been registered with the Hon Secretary of the League not less than 24 hours before playing). Change to :- (a bone-fide member of a club is one who has been signed on with the Hon Secretary or Assistant Secretary of the League prior to the start of the game or the prior agreement of the opposing captain. This was proposed by Mr N Payne (Marsh's Marauders) and seconded by Mr L Tricklebank (Whitecross 'B'), on a show of hands, members voted unanimously in favour and the motion was carried.

4. Motion submitted by Tattibogoes – Front Pin and Knock Out Cup, first named team to be the home team for the purpose of Game of Skittles, Rule 13, but the choice of bowling to be a) Away team has choice to decide order of bowling, or b) Coin is tossed to decide who has choice of order of bowling. It was proposed by Mr R Eames (Military 'D') and seconded by Mr B Thomas (Busbars) and on a show of hands the majority of members voted for with 2 against, therefore the motion was carried.

Mr A Collett addressed members on the price of skittle balls and the fact that the League would subsidise the cost meaning that teams could purchase them for £80 per set if five teams were to purchase.

There being no other business the Chairman closed the meeting at 8.08pm.

Mr P W Woolf (Chairman)